Federal agency employees must present a valid federal ID or other security credential in order to enter the facility.įederal agencies can locate what they need on GSAXcess®. However, they are responsible for any packing, shipping, and transportation costs.įederal agencies can often view personal property offerings at the facility holding the item or items. Note: Acquiring federal agencies do not typically pay for excess personal property. The local Personal Property Management Office can assist in manually coordinating the transfer if property is not made available on GSAXcess®. GSA generally approves transfers on a first-come, first-served basis.

GSAXcess® will then notify the local GSA Area Property Officer of the request for the property. Please see 41 CFR 102-36.305 to 41 CFR 102-36.330 for more information.įederal agencies can use GSAXcess® to look through GSA's worldwide online inventory of excess personal property.Ĭoordinate with Reporting Agency and Local GSA Personal Property Management OfficeĪn agency submits a request for the item(s) in GSAXcess® once an it finds the property it needs. This approach saves taxpayers hundreds of millions of dollars each year. Government regulations mandate that federal agencies consider acquiring excess personal property first, before purchasing new items. However, reuse or recycling is always preferable to disposing of an item in a landfill.Īcquiring Excess Federal Personal Property The federal disposal process does not address recycling of excess personal property currently. Note: The federal agency must abandon or destroy the item or items in a way that is safe for the public health and security. This official must be someone who is not directly accountable for the item or items. The property becomes available to the public for sale if no state or local government agency (or other qualified recipient) expresses interest in the personal property.įederal agencies can abandon or destroy excess personal property when an authorized official of the agency makes a written determination that the personal property has no commercial value, or that the estimated cost of its continued care and handling would exceed the estimated proceeds from its sale.Ī reviewing official of the agency must approve this determination. GSA declares the personal property as surplus and offers it to the State Agencies for Surplus Property (SASP) for donation if no federal agency expresses interest by the end of the 21-day screening period (14 days if the property is furniture or computers).

Offer to State and Local Agencies and Organizations Learn more about screening your property through AAMS and GSAXcess® informational video: The agencies must coordinate the actual shipping and transportation of the property once the transfer is official.

The forms must be signed and approved by the agency allocating the property, the agency receiving the property, and the regional GSA Area Property Officer. If one agency selects another agency's property, GSAXcess® will generate transfer forms. Generally, once agencies report their excess personal property to GSA, other federal agencies can screen the property over a 21-day period. Property may reported on paper, using Standard Form 120 (SF 120) only with prior approval from of the Personal Property Management Office. You should report excess personal property electronically via GSAXcess®.

Once the agency completes the inventory assessment, it can directly transfer its excess personal property to another federal agency without prior GSA approval-assuming the total acquisition cost is no more than $10,000 per line item. Once the agency has determined that no other office in the agency needs the property, the property is declared as 'excess' to the agency's need and can be reported to GSA for transfer to other agencies or donation to state or local organizations. Once personal property has been deemed excess, GSA helps other federal agencies acquire these items.ĭisposing of Excess Federal Personal Propertyįederal agencies with unneeded personal property must dispose of it through GSA by following these steps:Īny office within a federal agency that has unneeded property must screen the property for other offices within the agency. GSA's Office of Personal Property Management helps federal agencies dispose of personal property that is no longer needed. Personal Property Management for Federal Agencies

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